Conference Room Request Form

Conference Room Request Form
Conference room space is assigned after considering meeting size and type, as well as equipment and/or presentation needs.
Based on these considerations for assigning space, it may be necessary to relocate your meeting to a conference room different from your original request. If this happens, the meeting contact will be asked to contact Ann at the front desk as soon as possible to acknowledge the conference room reassignment, investigate alternate meeting locations, or discuss room configurations that may better accommodate your meeting purpose in the new location. Please note that as of Oct. 14th, 2005, we will no longer accept recurring meeting conference room requests for more than 30 days. You must submit another conference room request form each month for your recurring meetings. This will alleviate any conference rooms from being tied for long periods of time and allow all tenant's the same opportunity to reserve a conference room of their choice. Whenever possible, it is our goal to assign tenants their first choice of space.

COMPANY NAME:	REQUEST DATE:
MEETING CONTACT:	E-MAIL:
PHONE:

MEETING DETAILS:
DATE OF MEETING:	# OF ATTENDEES:
MEETING DESCRIPTION:
BEGINNING TIME:	ENDING TIME:
RECURRING MEETING? Yes (subject to relocation policy)	NO

ROOM PREFERENCE : (select your room choice from drop down boxes)
First Choice:	Second Choice:
Third Choice:	* Indicates conference call capability.

ROOM CONFIGURATION: Standard	Theatre for	Custom

AUDIO/VISUAL NEEDS :	CATERING:
(use the arrows to select your option. To select more than one, click on your choices and hit the 'Submit' button)
	Catering has been called
	COMPANY:
	No catering has been called

*Changes to meeting date, time or location, MUST be submitted using this form. No verbal reservations or changes will be accepted.

Conference room confirmation will be generated and a hard copy forwarded to the meeting contact. (you will receive a copy of this request for your records as soon as you click on the submit button). Meeting room reassignments will be communicated via e-mail.